3) Usage of compounding.
Here--: hereafter, hereby, to hereof, hereinafter, herewith. There--: therefore, thereafter, thereof, thereby, and therein.
Example:
(a) All offers and sales are subject to the terms and conditions printed on the reverse side hereof.
(b) In such a case, seller is bound to reimburse buyer for any loss or damage sustained therefore.
2.2.5 Use of Periphrasis
(a)You have to replace the damaged records.
(b) We shall appreciate it if you replace the damaged records.
(a)Your letter is not clear at all. I can not understand it.
(b)If I understood your letter correctly, I would…
In every group above, the tone of first sentence is direct and abrupt. Therefore, it is lack of courtesy. The second sentence is using the periphrases, which embodies the courtesy. There are some common syntax ways to show periphrases.
1). Different expression of appreciation:
We shall appreciate it if
It will be appreciated if
We shall be obliged/ grateful if
We wish to express our most sincere thanks for…
Example:
We are now interested in purchasing substantial quantity of polyester cotton blended fabrics of the following specifications and shall appreciate it if you quote us your rock bottom prices.
2) Use “suggest, recommend, ought to, and had better” etc, let imperative become the advice or assertive sentence, which tone are more unobtrusive.
Example:
(1) We suggest you place an order as early as possible, as prices are rising.
(2) You had better prepare a price list before discussion.
3). Use the adverbial clause of unreal c毕业论文http://www.751com.cnondition, in order to refuse others politely.
Example:
(1) If we were able to supply it, we would make you a firm offer.
(2) We missed the ship. If the relevant L/C had arrived earlier, we would have shipped the goods on time.
Those above are the basic characteristics of formal business English correspondence. In order to write the letters well, we should know them, moreover, we need to grasp the knowledge of international trade.
3. Language Differences in Formal and Informal Business Correspondence
There are two different forms of business English correspondence, which can be recognized from the salutation, use of language, linguistic familiarity, and many other characteristics. The following letters were chosen from the Introductory Level New Cambridge Business English which are divided by different forms of correspondence (e-mail and letter), and also by different forms of language (formal and informal).
Example 1 (e-mail):
Alan,
Thanks for your call yesterday. Here’s the quote you wanted for our Business Excellence program.
Date: 14 May
Time: 09. 30--16. 30
Place: Here in Watson& Raihon or in--company
No. of people : 6
Included: Training pack &lunch
Cost: $499(exc1. VAT) per person
If you have any questions, give me a cal1. I have attached a Word file with the course schedule.
Hope you can open it OK.
Best wishes
Dave
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